Superintendent of Public Works

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The Office of the Superintendent is responsible for the following:

Board of Public Works
Appeals or protests to invoices to be filed with the Board of Public Works
Requests to Film on City Property
Requests to Use a City Park
Requests to Close a City Street
Mobile/Street Vending Application for areas outside the Commons

 


 

Board of Public Works

Policies and procedures for the Department of Public Works are set and revised by the Board of Public Works, which consists of six city residents that are appointed by the Mayor. The Superintendent of Public Works reports to the Board of Public Works.

Board of Public Works Meetings are held at City Hall on the second, and fourth Mondays of each month beginning at 4:45 p.m. in Common Council Chambers.  (If a holiday falls on the day of a regularly scheduled meeting, the meeting will be held the week prior.) All meetings are voting meetings, except when otherwise posted.  Special Meetings are called on an as-needed basis at locations to be determined.

Board agendas and minutes may be viewed and printed from the City's website.   The Superintendent works very closely with the Board and creates the agenda for each of the Board meetings. 

Note:  If you have a topic that requires discussion with the Board of Public Works, please send all pertinent information to the Superintendent via e-mail or postal mail explaining the item for discussion and exactly what you would like the Board to do.  Please be very specific and detailed in your description.  The more information the Board has prior to the meeting, the quicker they will be able to make a decision.  Thank you.

Filing an Appeal/Protest with the Board of Public Works:If you have received an invoice for any of the following services provided to you and you do not agree with the amount, if you feel you have been damaged, you may file an appeal or protest with the Board of Public Works:

  • Water or Sewer Service or Repair
  • Snow Removal from a Sidewalk
  • Recycling/Trash Removal
  • Property Restoration related to Snow Plowing
  • Automobile Damage associated with Potholes
  • Sidewalk Assessments
  • Tree related concerns

To file an appeal, please write a letter to the Board of Public Works, c/o William J. Gray, P.E., Superintendent of Public Works, 108 East Green Street, Ithaca, NY 14850.  Please be as specific and detailed in the letter as possible, explaining what you are protesting, why, and what you would like to happen (i.e. expunge the invoice, etc.).  Send any backup information you may have with your letter, including the invoice you are protesting.  Photos, if applicable, are helpful.  If you have any questions regarding these instructions, please contact the Superintendent's Office at (607) 274-6527.

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Requests to Film on City Property:Applications can be made to the Department of Public Works to obtain permission for film shoots on City property. Permission will be granted based upon the following requirements:

  1. Requests must be received at least two weeks in advance of the shoot date.

  2. A certificate of insurance naming the City of Ithaca as co-insured in the minimum amount of $1,000,000 must be submitted. This may be obtained after filing the application; however, applications accompanied by a certificate of insurance may be processed faster. The City reserves the right to change the limits based on the application. Certificates must be either mailed or faxed to the Superintendent's Office.  Note:  Ithaca College Students must visit the Risk Management Office on campus to obtain the certificate of insurance for each film shoot they wish to perform.

  3. Letter(s) or permission from adjacent impacted private property owners must be submitted. This may be obtained after filing the application; however, applications accompanied by the letter(s) may be processed faster.

  4. Provisions must be made to accommodate pedestrian traffic flow if a City sidewalk or public area is to be used.

  5. Requests for film shoots on City property that include violence or the use of prop/real weapons must accompany a request to film on City property. The Certificate of Insurance provided must state coverage for the violence or use of a prop/real weapon. The City reserves the right to change the limits based on the application and, depending on the scene, may require more then two weeks to process the request. All violent scene requests require approval by the Ithaca Police Department.

  6. If amplified sound will be used, a noise permit will be required. This is obtained online and is submitted to the Mayor's office for approval.

Final approval must be obtained at least 24 hours in advance of the film shoot!

Apply for Permit to Film on City Property (online form)

Apply to Film a Violent Scene on City Property (pdf document)


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Requests to Use a City Park: Applications can be made to the Department of Public Works to request the use of a City park. Permission will be granted based upon the following requirements:

 

  1. Depending on the size of the event you are planning, you may need to apply for one or more of the following permits:

  • Assembly Permit from the Police Dept. - when 50 or more participants are expected at the event.

  • Noise Permit from the Mayor's Office - when amplified sound will be used during the event.

  • Food Permit from Tompkins County Health Dept. - if food will be commercially handled or sold (Vendors must obtain this permit).

  1. A Certificate of Liability Insurance, in the amount of at least $100,000, naming the City as additionally insured must be provided prior to the request being considered.

  2. DeWitt Park is considered a "Quiet Use Park" and use of this park is based on separate criteria (i.e. whether there is a need for a noise permit or the size of the assembly, etc.)

  3. The Superintendent will make a decision to permit, deny or forward your request to the Board of Public Works for their approval. A written notification of approval or denial will be sent to the applicant. Denial appeals may be made to the Board of Public Works.

  4. Requests for the use of Stewart Park or Cass Park Pavilions are made through the Ithaca Youth Bureau.

Apply for Use of a City Park

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Requests to Close a City Street: Applications can be made to the Department of Public Works to request the the closing of a city street for certain events. Permission will be granted based upon the following requirements:

Depending on the size of the event you are planning, you may need to apply for one or more of the following permits:

  • Assembly Permit from the Police Dept.  - Must be requested for all street closure events.
  • Noise Permit from the Mayor's Office - when amplified sound will be used during the event.
  • Commons Use Permit from the Clerk's Office - if the event will be held on the Commons.
  • Food Permit from Tompkins County Health Dept. - if food will be commercially handled or sold (Vendors must obtain this permit).
  1. A petition must be circulated among the residents along the street you are requesting to close. The residents must generally agree with the closing of the street. The petition is considered part of the application process and must be submitted to the Superintendent's Office prior to final approval being made.

  2. Upon approval, contact the Streets and Facilities office at (607) 272-1718 to arrange drop-off and pick-up of barricades used for the street closing.

  3. Removal of all trash generated during the street closure event is the responsibility of the applicant. Clean-up costs that result from failure to remove all trash will be billed to the original applicant.

  4. The Superintendent will make a decision to permit, deny or forward your request to the Board of Public Works for their approval. A written notification of approval or denial will be sent to the applicant. Denial appeals may be made to the Board of Public Works.

Approved requests will be sent to the Mayor's Office, Police and Fire Departments, and Streets and Facilities.

Apply to Close a City Street
 

Mobile/Street Vending for Areas Outside Ithaca Commons:

The Board of Public Works approved the Street Vending (Food Truck) Policy on January 27, 2014.

The policy includes six curbside locations near neighborhood parks, six curbside locations in commercial and university neighborhoods, and multiple locations in Stewart and Cass Parks.  Vending hours at neighborhood parks will generally be limited to lunch and dinner hours, one day per week.  Vending hours in commercial and university areas will extend into late night hours (similar to hours of operation for the existing food truck vendors).

Fees will be charged for most commercial spaces with discounted rates at the neighborhood parks.  Rules and procedures for site assignment and vendor obligations include, but are not limited to, certification by the Tompkins County Health Department, Fire Department inspection of fuel supplies, insurance and workers compensation coverage protecting the City and employees, and background checks for operations in or near parks.

This policy is not intended to address special events, vending on private property or vending of products other than food.

The first lottery of 2014 will be held on Thursday, February 20, 2014, at 3:30 p.m. in Common Council Chambers in City Hall, 108 E. Green Street, Ithaca.  Quarterly lotteries will be held thereafter on a regular basis.  Please see the Calendar for significant dates and deadlines.  Please see the following documents for further information:

Questions can be directed to Kathy Gehring, Executive Assistant, or Tom West, Director of Engineering, or call 607-274-6527.

To apply for vending on the Ithaca Commons, please contact the Clerk's Office

 

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